To be considered for the Canada-China Scholars’ Exchange Program, the applicant must complete the following two-step process.
- Applicants must first complete and submit the online application form of the Department of Foreign Affairs, Trade and Development (DFATD) available on this site and provide the supporting documents as requested.
- Applicants must complete and submit the CSC online application from the China Scholarship Council (CSC) website as well as an application package submitted by mail.
Late or incomplete submissions will not be considered. Applicants are required to submit both the DFATD application form and the CSC application form.
Step One: DFATD Online Application
Applicants are encouraged to carefully read the instructions below before beginning the online form. If applicants experience difficulty filling out or submitting the form, they should send an email to firstname.lastname@example.org.
- complete the online form;
- Individuals who do not have an account will first need to Register an account.
- Under “For Canadians” section, applicants will need to go to the Canada-China Scholars' Exchange Program and click on Apply Now.
- enter data in the fields marked mandatory, following instructions for each item;
- upload all required supporting documents;
- upon completion, verify the data prior to submission;
- print the form for their records using the print function in the browser; and
- click SUBMIT to provide their form electronically to DFATD. The candidate will receive a confirmation message and reference number once their form is submitted.
NOTE: Applicants will have the possibility to save their application and complete it at a later time. Both saved and submitted applications will appear on the applicant’s profile homepage.
Information required in the application form:
- Letter of intent: In the box provided, the candidate must describe, in English or French, the nature of the research or studies to be undertaken and explain the rationale for study in China and for the choice of institution, the program, and the supervisor if applicable. The candidate must also indicate how the proposed program of study or research will relate to their future career (maximum 10 000 characters).
- Referees: The candidate must provide the name, title, relation and organisation of the two referees submitting letters of recommendation.
- Academic qualifications: The candidate must provide a list of degrees obtained and other vocational/language studies relevant to this application.
- Academic distinction: The candidate can list up to three distinctions, prizes, or scholarships received and/or expected, and indicate the value in each case.
- Publications: The candidate can list up to three scholarly publications in the bibliographic format appropriate to his/her discipline including an abstract for each.
- Relevant work experience: this section is mandatory for mid-career professional, professors or research staff.
- Other achievements (maximum 1500 characters): The candidate must include any other information about their studies or career to date that shows their academic merit, their leadership abilities, accomplishments and/or engagement to innovation and creativity.
Supporting documentation to upload to the application form
All supporting documentation may be submitted in English or in French, however pre-selected candidates will be required to provide English translations by April 12, 2019.
The following documents must be uploaded and attached to the online application form in one of the following formats: .pdf, .jpg, .doc, .docx, .txt or .gif. Each document must be smaller than 5 Mb in order for the application to upload successfully.
- Certificate of admission: a certificate of pre-admission from the host institution or copy of correspondence testifying that the applicant has requested admission or will have access to the facilities needed to complete the proposed research project. Email correspondence with the international admissions office or a potential academic collaborator is accepted.
- Proof of Canadian citizenship: copy of passport (valid for the duration of the scholarship); a baptism certificate is not accepted as proof of Canadian citizenship.
- Copy of official transcripts: a transcript of the highest post-secondary studies completed (academic records including colleges and CÉGEPs) and a transcript of studies in progress (if applicable).
- Study or research proposal: an essay describing your study or research plan (maximum two pages).
- Copy of diploma: for the highest degree obtained.
- Proof of registration for studies in progress: (if applicable).
Step Two: China Scholarship Council (CSC) Application
Applicants must complete and submit the online application from the China Scholarship Council website. Please use Firefox or Internet Explorer (11.0) to fill out the online application. The CSC requires that all applicants submit their online application form in English.
- create a profile by clicking on “Register”;
- select “Type A” under the “Program Category”;
- indicate on the form “1241” as the “Agency Number”;
- select three institutions on the application. Those who indicate that they are not willing to consider alternatives may be withdrawn from consideration if the institution that they have indicated is deemed inappropriate by CSC, or is not able to offer a place;
- download, print and sign one copy of the application once completed; and
- ensure to include a photo of the applicant on the first page of each copy of the application form.
NOTE: Candidates must apply either under the “General Scholar” category or the “Senior Scholar” category of the CSC. Candidates applying under the “General Scholar” category must hold at least a high school diploma and be under the age of 45. Candidates applying under the “Senior Scholar” category to undertake research in China must hold at least a Master’s degree or be associate professors or research staff and be under the age of 50.
All inquiries regarding the CSC application should be directed to:
Embassy of the People’s Republic of China in Canada
Attention: Education Office - Canada-China Scholars' Exchange Program
396 Wilbrod Street
Tel: (613) 783-3562
Fax: (613) 789-0262
For additional information, consult the Bilateral Program on the CSC website.
NOTE: In addition to submitting the CSC online application, candidates are required to submit the supporting documents listed below by mail to the following address:
Canadian Bureau for International Education (CBIE)
Attention: Canada-China Scholars' Exchange Program
220 Laurier Avenue West, Suite 1550
It is the responsibility of the candidate to ensure that the documents are received at CBIE by the deadline. All supporting documentation may be submitted in English or in French, however pre-selected candidates that submitted supporting documents in French will be required to provide English translations by April 12, 2019.
Supporting documentation to submit by mail
The following documents must be sent by mail:
- CSC online application form: the completed and signed CSC online application form with a picture.
- Two letters of recommendation: Two letters of recommendation from a professor, supervisor or employer, on letterhead, dated and signed that clearly identifies the candidate’s name. The letters should explain the nature of the study or research and how the candidate will benefit from this scholarship program.
- Proof of language proficiency: results of the Chinese Proficiency Test (HSK), or other Chinese language course results, if applicable.
Applicants in fine arts, music and architecture are required to submit artwork samples as follows (applicants in the history or theory of art, of music, or of architecture are not required to submit samples):
- Applicants in the fine arts, painting, graphic arts, sculpture and photography1 must submit six color pictures of six work pieces on a USB key, CD or DVD.
- Film-makers and video artists1 must submit at least one recent film, indicating when it was made, how the applicant was involved in its production and the running time. These must be provided on a USB key, CD or DVD, be dated, and clearly identified with the applicant's name.
- Applicants in music1 must submit a USB key, CD or DVD of three original work pieces totalling no more than 30 minutes.
- Applicants in architecture1 must submit up to six reproductions of drawings, provided on a USB key, CD or DVD.
It is strongly recommended that the applicant send all the required supporting documents to CBIE in one package by a method that provides confirmation of its delivery, such as a courier service or registered mail.
CBIE is unable to acknowledge receipt, by letter or telephone, but questions can be addressed to email@example.com or 613-237-4820.
A pre-selection committee, consisting of one representative from the Government of Canada, one representative from the Chinese Embassy in Canada, and three experts invited by the Government of Canada, will nominate a list of candidates to the CSC for approval and placement at Chinese institutions.
The final selection of scholarship recipients is made by the CSC.
All recommendations of the Canadian scholarship selection committee and decisions made by the CSC are final. There is no appeal process.
The selection committee does not provide feedback to unsuccessful candidates. Applications submitted directly to the Embassy of the People’s Republic of China in Canada will not be considered.
Submitted applications and documents are not returned.
These scholarships are subject to the availability of funds.
1Only samples as specified above will be presented to the selection committee. Samples can be returned following the competition; please indicate the return address. However CBIE, while taking all reasonable care, cannot be held responsible for the loss or damage of artwork samples.