To be considered for the Commonwealth Scholarship Plan – India, the applicant must complete the following two-step process:
- Applicants must first complete and submit the online application form of the Department of Foreign Affairs, Trade and Development (DFATD) available on this site and provide the supporting documents as requested. This application will be used in the pre-selection process and can be submitted in French or in English.
- Applicants must complete the Indian Council for Cultural Relations (ICCR) application form and certificate of physical fitness as well as an application package submitted by mail. Certified copies of translations of documents which are not submitted in English must be included with original documents.
Late or incomplete submissions will not be considered.
Step One: DFATD Online Application
Applicants are encouraged to carefully read the instructions below before beginning the online form. If applicants experience difficulty filling out or submitting the form, they should send an email to firstname.lastname@example.org.
- complete the online form;
- Individuals who do not have an account will first need to Register an account.
- Under “For Canadians” section, applicants will need to go to the Commonwealth Scholarship Plan – India and click on Apply Now.
- enter data in the fields marked mandatory, following instructions for each item;
- upload all required supporting documents;
- upon completion, verify the data prior to submission;
- print the form for their records using the print function in the browser; and
- click SUBMIT to provide their form electronically to DFATD. The candidate will receive a confirmation message and reference number once their form is submitted.
NOTE: Applicants will have the possibility to save their application and complete it at a later time. Both saved and submitted applications will appear on the applicant’s profile homepage.
Supporting documentation to upload to the application form
The following documents must be uploaded and attached to the online application form in one of the following formats: .pdf, .jpg, .doc, .docx, .txt or .gif. Each document must be smaller than 5 Mb in order for the application to upload successfully.
- Certificate of admission: certificate of admission from the host institution or copy of correspondence testifying that the applicant has requested admission or will have access to the facilities needed to complete the proposed research project.
- Curriculum vitae: the curriculum vitae must not include photographs or any personal information such as a date of birth (maximum four pages).
- Proof of Canadian citizenship: copy of passport (valid for the duration of the scholarship); a baptism certificate is not accepted as proof of Canadian citizenship.
- Official transcripts: a transcript of the highest post-secondary studies completed (academic records including colleges and CÉGEPs) with the cumulative grade point average for each degree or certificate and a transcript of studies in progress (if applicable).
- Study or research proposal: an essay describing your study or research plan (maximum two pages).
- Copy of diploma: for the highest degree obtained.
Step Two: Indian Council for Cultural Relations (ICCR) Application
Applicants must complete the ICCR application form and certificate of physical fitness and provide the supporting documents as requested. Applicants are required to submit the supporting documents listed below to the following address:
Canadian Bureau for International Education (CBIE)
Attention: Commonwealth Scholarship Plan – India
220 Laurier Avenue West, Suite 1550
Ottawa, Ontario K1P 5Z9
It is the responsibility of the applicant to ensure that documents are received at CBIE by the deadline. All supporting documentation may be submitted in English or in French but pre-selected candidates that submitted supporting documents in French will be required to provide certified English translations by February 23, 2017.
It is recommended that applicants post this documentation in a sealed envelope and send it to CBIE by a method which will provide a confirmation of its delivery, such as courier service or registered mail.
Supporting documentation to submit by mail
All supporting documentation may be submitted in English or in French, but pre-selected candidates will be required to provide certified English translations by February 23, 2017.
The following documents must be submitted to the scholarship program administrator by mail:
- ICCR application form: six copies of the application form, each with original signatures.
- Study plan: Applicants applying for doctoral studies must include six copies of their research proposal.
- Official transcripts: one certified copy and five copies of transcripts of the highest post-secondary studies completed (academic records including colleges and CÉGEPs) with the cumulative grade point average for each degree or certificate and a transcript of studies in progress (if applicable). Applicants currently enrolled in a program of study must submit the most recent transcript. Include one certified translation into English for all documents not in English, along with the originals.
- Certified copies of degree diplomas: One copy of diplomas notarized by a Notary Public or stamped by the institution of origin with five copies. The copies should include undergraduate and graduate degrees. If the degrees are in a language other than English, they must include a translation in English by a certified translator.
- Certificate of physical fitness: one copy and five photocopies of the form included in the ICCR application form.
- Letters of recommendations: one copy and five photocopies of one letter of recommendation from two different people who are well acquainted with the applicant’s scholarly work. Each letter must be signed by the referee.
- Photographs: one copy and five photocopies of a passport size photograph taken within one year from the date of the application. The applicant’s name should be written on the back of the photographs for identification purposes and attached to each application package in the space indicated.
- Proof of Canadian citizenship: one notarized copy by a Notary Public of the applicant’s passport as well as five photocopies.
- Test of English as a Foreign Language (TOEFL) English language test official test results (if applicable);
- Graduate Management Admission Test (GMAT) official test results (if applicable); and
- Graduate Record Examination (GRE) official test results (if applicable). All decisions made by the host country are final and are not open to appeal.
Applicants in fine arts, music and architecture are required to submit artwork samples as follows (applicants in the history or theory of art, of music, or of architecture are not required to submit samples):
- Applicants in the fine arts, painting, graphic arts, sculpture and photography1 must submit six color pictures of six work pieces on a USB key, CD or DVD.
- Film-makers and video artists1 must submit at least one recent film, indicating when it was made, how the applicant was involved in its production and the running time. These must be provided on a USB key, CD or DVD, be dated, and clearly identified with the applicant's name.
- Applicants in music1 must submit a USB key, CD or DVD of three original work pieces totaling no more than 30 minutes.
- Applicants in architecture1 must submit up to six reproductions of drawings, provided on a USB key, CD or DVD.
It is strongly recommended that the applicant collect all the required supporting documents in sealed envelopes and send them to CBIE in one package by a method that provides confirmation of its delivery, such as a courier service or registered mail.
CBIE is unable to acknowledge receipt, by letter or telephone, but questions can be addressed to email@example.com.
Applications submitted directly to the ICCR will not be considered. Documents submitted to the scholarship administrator will not be returned.
These scholarships are subject to the availability of funding provided by the Government of India.
1Only samples as specified above will be presented to the selection committee. Samples can be returned following the competition; please indicate the return address. However CBIE, while taking all reasonable care, cannot be held responsible for the loss or damage of artwork samples.