Award Value and Duration
Funding for the Canada-Brazil Awards - Joint Research Projects is made available by Global Affairs Canada through its legal title: the Department of Foreign Affairs, Trade and Development (DFATD).
Project activities should be scheduled over 24 months and must begin between April 2018 and September 2018.
Duration of the projects
The project duration is in principle two years.
Note: Under special circumstances, a one-year extension may be granted further to a review and analysis by DFATD and the Federal Agency for Support and Evaluation of Graduate Education (CAPES). The request for such an extension should be presented six months before the expected end of the project and include, in addition for the rationale for seeking an extension, an interim report showing results already achieved as well as expected results and a financial report showing how funds have been spent and future show of financial need.
Examples of special circumstances that may lead to an extension include: a natural disaster, the death or serious sickness of a key member of the team or a major discovery that would have significant impact on the project.
Modalities and duration of the scholarships (study missions) for Canadians
Although CAPES will only provide scholarships for Brazilian PhD students for a minimum of six months, if agreed by the Brazilian Project Lead and Brazilian Institutions, the Canadian team can include Canadian Master’s level students. The same flexibility is granted to the Canadian team to send students to Brazil for four months instead of six months.
On behalf of the Government of Canada, DFATD provides funding for a maximum of five Canadian Project Members (graduate students) per project, per year for a maximum period of six months in Brazil. Funding will also be provided to the Canadian Project Lead for a short-term faculty visit to Brazil per year.
The scholarship value is:
- A) CAD 7,200 for the Canadian Project where Members will travel for a research exchange for a minimum period of four months; or
- B) CAD 9,700 for the Canadian Project where Members will travel for a research exchange for a minimum of five to six months; or
- C) CAD 2,700 for the Canadian Project where the Lead will travel for a faculty visit for a minimum period of seven days.
In addition to the funds allocated to the Canadian Project Lead and Project Members, the Canadian institution may also claim CAD 300 per member to assist with administrative costs associated with the joint research project.
Canadian Project Members (graduate students) can divide their exchanges into more than one trip to Brazil with the permission of their Brazilian partner. To receive the full scholarship amount, their combined exchange period must be a minimum of four months for projects in Category A or a minimum of five to six months for projects in Category B. If the participants travel to Brazil for less than the minimum durations, the funding will be prorated.
Canadian institutions will disburse funds to the Canadian Project Members and Project Lead to contribute to the following costs:
- visa and/or study/work permit expenses;
- return airfare, to Brazil by the most direct and economical route;
- health insurance;
- living expenses;
- ground transportation expenses; and
- books and supplies required for the research, excluding computers and similar devices.
Canadian institutions may include a second Canadian institution providing one institution acts as the lead institution and be identified as such in the proposal.
Note – Additional features: Pending confirmation of extra funding and the demonstrated need of the applicant, DFATD will consider the following additional features to better align with the reciprocal offer by Brazil to Brazilian teams:
- a second short-term faculty visit to Brazil for the Canadian Project Lead; and
- expenses for consumable materials (e.g., research materials).
The show of funding needs by the applicant for these additional features must be presented in the online application form under Section 7. Project Activities.
Confirmation of additional funds for these features will be announced to successful Project Leads.
On behalf of the Government of Brazil, CAPES will provide funding for the Brazilian team. Information regarding the project funding and scholarship values related to the Brazil project team can be accessed on the CAPES website (Portuguese only).
The Canadian institution will receive funding in each fiscal year (April 1 to March 31) for all approved Canadian participants (Project Members and Project Lead) of the joint research project in the form of a contribution agreement and will be responsible for providing the funds to Project Members and the Project Lead.
Subject to the terms and conditions of the Contribution Agreement, funding will be disbursed by cheque to the Canadian institution following receipt of the following supporting documents:
- the Contribution Agreement signed by both the designated authority at the Canadian institution and the designated authority at DFATD; and
- a Cash Flow Statement submitted by the Canadian institution based on the travel of Canadian Project Members and Project Leads to Brazil.
Funds will be disbursed to the Project Members and the Project Lead according to the Canadian institution’s internal processes and in accordance with the terms and conditions of the Contribution Agreement. All non-allocated funds must be returned to DFATD via the scholarship program administrator if any members of the research team do not take up the award.