Frequently asked questions about the Faculty Mobility Program
1. Is there a template to follow for a project proposal?
Yes, your proposal should stay a close as possible to the Faculty Mobility Program’s proposal template.
2. How long should the project proposal be?
Maximum of 30 pages per proposal, including the team leader’s résumé. No need to include the team leader’s full résumé.
3. How many project proposals can an institution submit?
There is no maximum number of projects an institution can submit. An institution may receive funding for more than one project.
4. For institutions proposing multiple projects, is it best to submit in bulk or one email per project?
Institutions can submit projects in bulk or individually. When submitting in bulk, please ensure the file size does not exceed 20MB and that each project is clearly identified.
5. Can a project be submitted directly by a professors?
No, only Canadian post-secondary institution recognized by their provincial/territorial authorities can apply.
6. The requirements state that "expected results" and "performance indicators" need to be clearly outlined. What are these?
The expected results are what will be accomplished by the project. Performance indicators are concrete measures to assess if results are met.
7. Can one project have two faculty participating?
Multiple participants are allowed per project as long as they all comply with the program’s guidelines.
8. Is funding awarded per person or project?
Funding is awarded per project. The maximum allowable per project remains the same no matter the number of participants.
9. Is the program funding only for creating new partnerships or can it be used to strengthen existing partnerships?
The aim of the program is to enhance the number of partnerships between Canadian and foreign institutions. However, projects involving existing partnerships will be considered eligible as long as a value-added is demonstrated.
10. Will applicants be adjudicated as they are submitted or will all proposals be reviewed after the deadline?
All applications will be reviewed within 30 days after the competition closes. Institutions with successful projects will be notified within 45 days after the closing date.
11. Will notification be given for every proposal?
Only successful projects will be notified of the next steps, through their institutions, within 30 days after the competition closes.
12. How will projects be assessed?
The selection committee will first assess the quality and feasibility of the project, partnership creation or valued added to an existing partnership, and compliance with the objectives and program guidelines.
13. Will there be another competition for this program?
We intend to have an annual competition which would be launched in December or January for projects happening from April 1st of a year until March 31st of the following year.
14. Can funds be spent before March 31, for a project that would end beyond that date?
Treasury Board rules forbid beneficiaries of our grants to spend funds past March 31st. The only eligible expense after March 31st is the airfare tickets because they can be bought and paid in full before March 31st. A project can continue beyond March 31st if funds are obtained from other sources.
15. Can multiple trips be done under the same grant?
Yes, it is possible, however, the funding amount per project remains the same.
16. Can the project take place in more than one country?
Yes, but only in ELAP eligible countries. Furthermore, the maximum amount per project remains the same regardless of the number of countries.
17. If the Canadian faculty participating in the project travels to the partner institution before the results are announced, is the project still eligible for funding? Are retroactive reimbursements possible?
Yes, but it is at their own risk. There is no guaranty a project will receive funding before the evaluation is completed. Funding is retroactive for successful projects and eligible expenses only.
18. Are full-time professors under a contract with the Canadian institution eligible? What about assistant professors?
No, only full-time professors hired by the institution itself are eligible. Assistant professors and professors on sabbatical are eligible only if they have the status of full-time employee. Part-time professors and contractors are not eligible.
19. Is the program open to all full-time professors at Canadian universities, regardless of their personal citizenship status?
Only Canadian citizens and individuals with permanent resident status are eligible.
20. Can the project combine teaching and research?
Yes, both can be combined into the same project.